Complaints Procedure for Flat Clearance Barking Services

This document sets out a clear, accessible complaints procedure for customers using flat clearance and rubbish removal services in the service area. The purpose is to ensure every concern is taken seriously, investigated promptly and resolved fairly. Flat Clearance Barking and related apartment clearance services commit to transparent handling of service issues and to learning from each complaint to improve standards.

The scope of this procedure covers domestic flat clearances, communal rubbish removals and ancillary tasks linked to property clearance. Key principles include: respect for the customer, timeliness, impartial investigation and proportionate remedy where appropriate. To help manage expectations, we set reasonable timescales for acknowledgement and resolution and keep complainants informed throughout every stage.

Complaints should be submitted with clear information such as the date of service, the nature of the issue and any supporting detail. We encourage provision of evidence where available (photographs or descriptions of the problem) to support a swift assessment. All submissions are logged formally and assigned a unique reference to track progress and outcomes.

Making a Formal Complaint

To make a formal complaint about flat clearance provision, state the specific concern and your preferred outcome. While informal concerns may be resolved immediately on site, formal complaints follow the procedure below. Our process is designed to be accessible and to minimise unnecessary delay for residents and property managers.

When submitting a complaint, please consider including the following where relevant:

• Service date and location (area only)
• A clear description of the issue
• Any photographic evidence of damage or incomplete work
• Names of personnel involved, if known

These details help investigators reach an accurate conclusion more quickly and reduce the need for repeated contact.

On receipt of a formal complaint, the company will acknowledge within a published timeframe and open an investigation. Investigations are conducted impartially and recorded. Typical steps include review of job records and any photographic evidence, interviews with staff involved and, where required, site re-inspection. Investigative timelines will vary with complexity but progress updates will be provided at agreed intervals.

Resolution, Remedies and Escalation

Following the investigation, outcomes may include remedial work, a formal apology, a partial refund or other proportionate remedies. Our goal is to restore service standards and to rectify any verified shortcomings promptly. If a complainant is not satisfied with the outcome, the procedure provides a clear escalation route within the organisation for independent review.

Escalation is handled by a senior reviewer who was not involved in the original decision. The reviewer re-examines the evidence and communications to determine whether the initial response was appropriate and complete. If further action is warranted, the reviewer will set a revised plan and timeframe for completion. The organisation retains records of all complaints and outcomes for audit and learning.

Recordkeeping and continuous improvement are integral to this complaints process. Complaints are categorised by type and severity to help identify recurring issues in flat clearance operations or waste handling practices. Training and procedural changes are implemented where patterns indicate systemic improvement is needed. Every complaint is an opportunity to strengthen service delivery and prevent repetition.

Confidentiality is maintained throughout the process; however, where an incident suggests potential legal, environmental or safety implications, the company will take appropriate action, which may include notifying relevant authorities. The company also makes reasonable accommodations for complainants who require alternative formats or assistance in raising concerns.

Timescales are transparent: initial acknowledgement, timeframe for investigation and expected resolution date are communicated early in the process. If an investigation requires more time, the complainant will be informed of revised timeframes and the reasons for delay. Clear communication is essential to maintain trust and reduce the risk of escalation.

The complaints procedure applies equally across our service area for flat clearances, apartment removals and associated rubbish collection tasks. By following this approach the organisation ensures fairness, accountability and ongoing improvement in the delivery of clearance services for residents, landlords and managing agents.

Periodic reviews of complaint records and outcomes are carried out to ensure the policy remains effective and aligned with customer expectations. Changes to policy or operations that result from complaint analysis are published in internal governance records and used to update staff training materials so that the team continually improves the quality of flat clearance and rubbish removal work.

In summary, this complaints procedure for flat clearance services emphasises prompt acknowledgement, impartial investigation, proportionate remedies and the right to escalate to independent internal review. It supports a culture of responsibility and learning so that service standards across the area are consistently raised.

Commitment: We are committed to handling every complaint professionally, recording outcomes and making changes where required to provide reliable, respectful and safe flat clearance services throughout our covered locations.